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Header-Program Handbook

Leave of Absence, Withdrawal, Probation, Suspension, and Dismissal

Guidelines for Leave of Absence
Guidelines for Withdrawal
Academic Probation
Bursar Probation
Suspension
Return from Suspension or Withdrawal
Permanent Dismissal

Guidelines for Leave of Absence
General Policies for Leave of Absence
General Procedures for Leave of Absence
Military Leave of Absence
Reactivation following Leave
Reactivation following Long Period of Absence without Leave

General Policies for Leave of Absence
Students who confront extreme conditions that prevent them from continuing their studies (such as serious illnesses, family emergencies, employment difficulties, and other major crises) may petition the University for a leave of absence. Most leaves are granted for a period of 90 days, with possible extensions, usually not to exceed 180 days overall. However, under the most extreme conditions a period of one year may be allowed.

Students granted a leave of absence would be allowed to exit their programs and classes, and when able to continue their studies, re-enroll for courses. During the leave of absence, a grade of "Incomplete" will be entered in the student's permanent record for any interrupted courses. With the permission of the instructor, upon re-entry, students may resume their studies where they left off, and successfully complete the classes.

Leaves of absence count toward the standard maximum time allowed for completion of the degree. Should a leave of absence extend beyond the standard maximum degree period, students would be required to request an extension of time and pay the continuation fees. Leaves of absence, however, do not count toward the minimum required period of active enrollment.

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General Procedures for Leave of Absence
Students are required to submit the request for leave of absence in writing.

  • Petitions for leave sent by post are deemed formally received on the date delivered to the University by the US Postal Service. [Akamai University, 110 Haili Street, Hilo, HI 96720 USA]
  • Petitions for leave sent by email are deemed received on the date acknowledged as received by the University administration.University Email
  • Petitions for leave sent by fax are deemed received on the date acknowledged received by fax by the University administration. [Fax: 1 (808) 443-0445]

Requests for leave may be addressed to the University President, Senior Vice President, or the appropriate Program Director, and any one of these University officials may recommend the leave of absence. Contact information for these University officials is listed online.

To take effect, the University administration must issue all letters officially granting the leave of absence.

Upon granting the leave of absence, the University will take the following actions immediately.

  • The student will be issued a letter by post granting leave of absence, identifying the final date of the leave and clarifying the rights and responsibilities of the student on leave. An electronic notification may also be sent at the time the leave is granted.
  • The student's Committee Chair, Program Director, and any active or pending instructors will be sent notification,
  • The student's tuition schedule will be placed on hold and no payments will be due until re-activation of enrollment

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Military Leave of Absence
Students that have military commitments, which temporarily prevent them from continuing their studies may petition the University for a temporary leave of absence. Military leaves extend for the duration of the period of active service, but under the most conditions a period of one year will be allowed. Students granted military leave of absence would be allowed to exit their program, and when able to continue their studies, re-enroll for classes. During the leave of absence, a grade of "Incomplete" will be entered in the student's permanent record for all classes left unfinished.

Written requests for military leave should be submitted in writing following the same policies and procedures as indicated for general leave of absence.

Military leave counts toward the standard maximum allowed period for completion of the degree. Should a military leave cause the program to extend beyond the standard maximum degree period, students would be required to request an extension of time and pay the continuation fees. Military leave does not count toward the minimum required period of enrollment.

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Reactivation following Formal Leave
Reinstatement following leave of absence will not require another application to the University, if accomplished within the agreed upon time frame.

Students wishing to reactivate their programs should adhere to the following guidelines for reinstatement:

  • The student is required to notify the University's administrative headquarters in writing, postmarked on or before the last day of the leave period clarifying the student's intentions to re-enroll or permanently terminate their enrollment. The student's letter reconfirming enrollment may be sent by email address to the Student Services Coordinator at studentservices.akamai@gmail.com
  • Allstudents are assessed a $200 re-enrollment fee upon returning from leave of absence. The fee is payable together with the student's letter requesting re-enrollment.
  • Payment of the re-enrollment fee may be arranged by credit card, PayPal, check, or another appropriate means.

Reactivation following Long Absence without Formal Leave
Students who are absent without formal leave for a period of six months or greater without communication, and who wish to re-enter their programs after a long period of absence can be permitted to re-enter their program, at the discretion of University administration, if the student agrees in writing to the following stipulations:

    Returning students are placed on academic probation for a period of one year and are required to sign an agreement related to the expectation of their allowed re-entry.
    Returning students must work with administration to update their study plan and timeline, keeping in mind that their program must be reconciled to the existing program in effect at the time of their re-entry. Changes to the student program are under the control of the University administration.
    Addition fees apply, if the make-up of the student's prior Committee has changed, by resignation of members or other circumstances.
    All past due tuition and fees must be paid in full prior to reactivation of the program.
    Fees related to return from leave, change of Committee Chair, and other published fees shall apply. Assessed fees must be paid prior to the University re-instating a program for students who have been away without leave.

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Guidelines for Withdrawal

General Policies for Withdrawal
General Procedures for Withdrawal

General Policies for Withdrawal
Students voluntarily ending their enrollment in the University within the first four weeks following registration will have this withdrawal action noted on their transcript, but no course enrollments will be notated. Likewise, courses dropped within the first four weeks following enrollment will not have this action noted on their transcript.

Courses officially dropped before the end of the 13th week will show on the transcript as "Withdrawal". Courses officially dropped after the 13th week will show on the transcript as "Incomplete" and will be governed by the rules related to that designation. Petitions are accepted for review relative to special circumstances and should a petition be granted the final grade would show as "Withdrawal".

General Procedures for Withdrawal
Students are required to submit the request for withdrawal in writing.

  • Petitions for withdrawal sent by post are deemed formally received on the date delivered to the University by the US Postal Service. [Postal Address: Akamai University, 110 Haili Street, Hilo, HI 96720 USA]
  • Petitions for withdrawal sent by email are deemed received on the date acknowledged as received by the University administration.Email for University Student Services Coordinator
  • Petitions for withdrawal sent by fax are deemed received on the date acknowledged received by fax by the University administration. [Fax: 1 (808) 443-0445]

Requests for withdrawal may be addressed to the University President, Senior Vice President, or the appropriate Program Director and any one of these University officials may approve the request. Contact information for these University officials is listed online.

To take effect, the University administration must issue all letters officially acknowledging withdrawal.

Upon granting the official withdrawal, the University will take the following actions immediately:

  • The student will be issued a letter by post acknowledging withdrawal and clarifying the rights and responsibilities of the student upon withdrawal.
  • The student's faculty committee members, Program Director and active instructors will be notified in writing
  • The student's tuition statement will be prepared and a final tuition billing or tuition refund will be dispatched.
  • Following the closing of the tuition account, the student's transcript of record will be prepared.

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Academic Probation
Degree students who fail to meet the minimum academic standards or follow the policies of the University may be placed on academic probation. Students who fail to maintain good standing according to the guidelines of the University, who fail to maintain effective communication, fail to maintain full time enrollment or maintain a passing cumulative grade point average are placed on academic probation. Students may also be placed on academic probation, if they fail to satisfy the academic standards published by the University and upheld by the graduate committee or undergraduate primary faculty advisor relative to comprehensive examinations or thesis and dissertation project standards.

Students placed on probation will be provided a statement of conditions approved by the University administration. If the student is unable to satisfy these conditions according to the timeline allotted, the student will be placed on suspension.

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Bursar Probation
Should the student fail to maintain timely payment of promised installments on tuition and fees (or other charges), the University financial administrator may place the student on bursar probation. Under such circumstances, the student will be provided a statement of conditions including a schedule of the expectations for bringing payment of outstanding or delinquent charges into good standing. If payments are more than one month overdue and the financial office has not heard from the student, an overdue notice nay be issued to the student, requesting immediate payment and communication. A second overdue notice will be issued at six weeks, if the University still has not heard from the student. At the point six weeks past due, the student's program may be placed on bursar probation.

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Suspension
Students placed on academic or bursar probation will be issued a statement of the conditions required for regaining good standing with the University. Students who fail to satisfy these conditions within the time allowed will be recommendation for suspension. If suspension is issued, the student is notified in writing. The primary mentor and any current course instructors will be directed to close the student's file, and send the interim records to the University headquarters. Faculty members will then direct all subsequent correspondence from the student to the University administration.

The maximum term of suspension is 180 days, during which time students may undertake no coursework at the University or communicate regarding any official matters with members of the faculty. Periods of suspension accrue toward the standard maximum time allowed for degree period. Students who are suspended due to financial matters would be provided the period of suspension to bring the account current. Failure to make an effort to repay delinquent tuition and fees during suspension will result in denial of re-admittance and subsequent permanent dismissal.

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Return from Suspension or Withdrawal
Students wishing to return to the University following suspension opr voluntary withdrawal must submit a letter of petition for re-admittance on or before the final day of the suspension period (6 months with regard to voluntary withdrawal), together with the $200 re-admittance fee.

  • Petitions for re-enrollment sent by post are deemed formally received on the date delivered to the University by the US Postal Service. [Akamai University, 110 Haili Street, Hilo, HI 96720 USA]
  • Petitions for re-enrollment sent by email are deemed received on the date acknowledged as received by the University administration. Student Services Coordinator Email
  • Petitions for re-enrollment sent by fax are deemed received on the date acknowledged received by return fax by the University administration. [Fax: 1 (808) 443-0445]

Requests for re-enrollment may be addressed to the Student Services Coordinator or to the University President, Senior Vice President, or the appropriate Program Director (with copy to University adm9nistration). Contact information for these University officials is listed online.

The University administration will review the academic and financial history of the student and issue to the student a letter stating the conditions of re-admittance.

Students are assessed a $100 re-enrollment fee upon returning from suspension or personal withdrawal. The fee is payable together with the student's letter requesting re-enrollment.

  • Students should also be aware that upon re-entry the prevailing tuition and fee rates would apply.
  • The student's re-enrollment fee may be arranged by credit card, Paypal or check.

Students readmitted after suspension or personal withdrawal will be placed on 180 day probation and will be carefully monitored for compliance with the terms and conditions of their re-admittance agreement and University guidelines.

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Permanent Dismissal
The University administration may permanently dismiss students for any of the following reasons:

  • The student fails to officially reinstate his or her program, as required, following suspension
  • The student fails to maintain good standing during probation following suspension
  • The student is found in default of the University's guidelines of academic integrity or the honor code

A student permanently dismissed from the University is readmitted only by successful written petition of the University Board of Directors.

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Akamai University is internationally accredited by the Accreditation Service for International Colleges (ASIC). The University has earned Premier status with ASIC for its commendable areas of operation. ASIC is an approved accrediting body for the purposes of compliance by the UK Border Agency (UKBA) is a member of the British Quality Foundation (BQF), sits on the Quality Standards Group of UK NARIC, and is one of a number of international accrediting bodies listed in the international directory by the Council for Higher Education Accreditation (CHEA) in the USA and is a member of the CHEA International Quality Group (CIQG).

Akamai University
187 Kino`ole Street
Hilo, Hawaii 96720 USA